The monitoring, evaluation and learning cycle mel is an integral part of project design, implementation and completion. The logframe and the monitoring plan are the basis for project implementation and monitoring. Commonly, a project cycle contains stages of design, implementation, monitoring and evaluation. As a pdf format, you can print this out, or type into it. Monitoring, evaluation and learning practices uclg. A step by step guide to monitoring and evaluation university of. Monitoring and evaluation planning orange organization. Projects are an attempt, using specific inputs, to create a better situation for the beneficiaries. Conduct retrospective evaluation of a completed project or program. Regular project monitoring is essential, because it allows the project team and the project manager to evaluate whether. Monitoring and evaluation is not an addon at the end start early and build monitoring and evaluation into the project from the beginning 3.
Detailed estimation and pumpstation overview pdf 1. Establishing the project management environment and workbook. Process evaluation techniques the following is a discussion of process evaluation techniques that are used by coc grantees. Monitoring evaluation timing monitoring is a continuing evaluation assesses the function that takes place entire project cycle. Evaluation questions represent what one wants to know through evaluation. Monitoring 4 minutes explain that monitoring is a continuous, systematic process of. The list of things your team wants to know about the performance of your project. Pdf one activity that support oil and gas production in cinta corp project activity. Monitoring and evaluation policy framework 5 monitoring 10. The purpose of monitoring is to permit stakeholders to make informed decisions about the effectiveness of campaigns and the efficient use of resources. This book will be quite resourceful for learners in both project management and monitoring and evaluation, as it highlights on varied issues dealing with the theme of the subject. Project monitoring methods are the different methods and means by which the ongoing success of a project is measured.
It is through the continuous monitoring of project performance that you have an opportunity to learn about what is working well and what challenges are arising. Similarly, it is common to find organizations where monitoring and evaluation policies and learning policies serve somewhat different development. Generate an evaluation report for accountability purposes. Project monitoring, evaluation and reporting section consists of two main parts. Evaluation of the project process, outputs and partnership meetings and consolidated project framework 20022004 with action plans.
Justify the need and budget for these stakeholder engagement activities. It should not be an add on that happens at the end, but should be woven throughout the project. Mel is done at all stages within the project cycle the mel cycle helps you to position mel in the life of your project, as shown on the diagram below. It is our hope that this guide will help provide support and techniques to formalise and. Pdf projects monitoring and evaluation information. Where baseline data are lacking which is often the case, or previously identified indicators are difficult to assess or simply irrelevant, the baselines may have to be reconstructed e. This minicourse covers the basics of program monitoring and evaluation in the context of population, health, and nutrition programs. One way of creating key evaluation questions gather all preliminary questions one per sticky note. Instead of employing more staff to administer, monitor and evaluate the.
But evaluation is not just for accountability reasons, but also learning to feed into future decisions monitoring is a continuous process, whereas evaluations are carried out at specific points of time in the course of the project mostly at the end of the project or a project phase. Negotiate between stakeholders to decide what to monitor and evaluate 4. Introduction to project planning this unit gives an overview of the different tasks that are involved in the design, development and implementation of a project. How to prepare for the postproject evaluation dummies. An enhancing method for health research system management article pdf available in international journal of preventive medicine 54. The evaluation team the evaluation was carried out by an external team of specialists from appropriate communication techniques for development act, an external independent consulting firm. Define the desired impact of the research teams stakeholder engagement activities on the clinical trial agenda. Why you need to design a monitoring and evaluation system a systematic approach to designing a monitoring and evaluation system enables your team to. The major question characterizing this approach is, what are the information needs to foster improvement and selfdetermination. Describing project scope, alternatives, and feasibility. Developing a monitoring and evaluation plan learning objectives. This tool briefly describes both monitoring and evaluation, and the distinction between the. Evaluation can be a tool to help project managers assess to what extent the projects have achieved the objectives set forth in the project documents. Ways of monitoring and evaluating projects both during project implementation process evaluation and at the stage of.
Monitoring helps project managers to understand whether the projects are progressing in schedule and to ensure that project inputs, activities, outputs and external factors are proceeding as. For instance, the question of whether a project was or will be meaningful is an example of an evaluation question and a common question for project. The first section provides an overview of monitoring and evaluation basics including profits overarching causal model. The institute has introduced a number of tools to monitor progress towards results from the corporate to the individual levels. Collecting, analyzing, and using monitoring data 3. Handbook on planning monitoring and evaluating for development. Monitoring and evaluation systems, but that, at the same time, fail to structure and disseminate the knowledge generated in a way that fosters a broader learning cycle within the organization. The monitoring and evaluation plan is broken into two sections. The project cycle is a tool for understanding the tasks and functions that must be performed in the lifespan of a project. Monitoring and evaluation cost and benefit monitoring is an expensive and time consuming activity hence the need to selectively identify indicators to measure a programme or project change indicators enables the monitoring and evaluation unit of the organization to reduce the amount of data and information collected, analyzed and reported.
This is the regular systematic collection and analysis of information to track the progress of program implementation against pre. Setup project implementation implement activities monitoring and reporting adjust implementation 1. This guide was developed by the planning and evaluation department. Monitoring and evaluation food and agriculture organization of. They are critical tools for forwardlooking strategic positioning, organisational learning and for sound management. Participant observation though there is a range of participatory roles that evaluators can. It was conducted in the period from 10january04 to 28february04. Effectively communicating evaluation findings understanding evaluation data and their function. Project planning, monitoring and evaluation module overview 11 about this module module 8 project planning, monitoring and evaluation is divided into six units. Projectprogramme monitoring and evaluation guide 2. Evaluation monitoring and evaluation should be built into the project at the planning stage. The components of a project monitoring and evaluation system. The roles of monitoring and evaluation in projects f a o otieno engineering programme group, technikon southern africa. The next section covers profit knowledge management system including details on how profit integrates the monitoring and.
Planning the project the project management techniques related to the project planning phase include. Monitoring is an essential prerequisite for resultsbased management, evaluation and learning. Monitoring and evaluation techniques 3 authorstream. Monitoring as soon as the boss decides he wants his workers to do something, he has two problems. During an evaluation, information from previous monitoring processes is used to understand the ways in which the project or programme developed and stimulated change. Monitoring methods should be designed to pick up these issues so that decisions can be made. Monitoring focuses on the measurement of the following aspects of an intervention. Focuses on the collection and organization of the tools that you will use while managing the project. Successful project managers lay the groundwork for repeating on future projects what worked on past ones and avoiding what didnt by conducting a postproject evaluation.
Monitoring is the collection and analysis of information about a project or programme, undertaken while the projectprogramme is ongoing. Evaluation is the periodic, retrospective assessment of an organisation, project or programme that might be conducted internally or by external independent evaluators. Indicators should be objective, verifiable and clearly understood by all stakeholders 5. These tools include mediumterm strategic planning, resultsbased budgeting and. Fishbone diagram project monitoring and evaluation is not well implement. The model described and recommended in this manual is based on the projectprogramme cycle, which depicts the management of an intervention through a sequence of inter. Highquality monitoring of information encourages timely decisionmaking, ensures project accountability, and provides a robust foundation for evaluation and learning. Monitoring and evaluation policy framework formatted.